Compliance requirements set by external government agencies are on the rise globally. Regulators are now focusing on more factors than simple data retention, they want to see evidence of data authenticity, protection and availability, audit trails and security enforcement. The onus is on the whole organisation to ensure that the processes are in place and are followed but the real scrutiny comes when data needs to be presented at a given time with proof of its authenticity. That is when technology becomes an essential part of the workflow.
Governance, authenticity and an audit trail are required throughout the lifetime of the content from creation to archive. Generally, the requirements placed upon the technology pieces come down to retention and authenticity of data, access control and availability. British standards such as BSI BIP 0008 have been put in place to ensure the long term (6 years) authenticity and availability of digital records.
MatrixStore provides all the functionality required to protect legal, financial, defence and video data in accordance with global regulations. It does this with very little management or administrative effort allowing employees to carry out tasks that will add value to the organisation. The table below gives the MatrixStore approach to tackling those requirements.
There is a growing list of regulations being created globally covering all classes of data (Legal documents, CCTV footage, email and telephone records etc.) whilst technology is only one piece of the overall solution MatrixStore can take some of the pain out of the process.